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Select quarter

2025/26 - Q1: 06 Apr 2025 - 05 Jul 2025

Period: 06 Apr 2025 - 05 Jul 2025

Gross income

£9,941.67

Total expenses

£3,311.90

Estimated business profit

£6,629.77

CIS tax deducted

£1,610.33

Expenses

Category	Amount
Clothing	£64.99
Cost of goods bought	£1,922.28
Motor expenses	£785.07
Repairs and maintenance	£539.56
Total expenses	£3,311.90

Annual Reconciliation

These figures are calculated from Q1 + Q2 + Q3 + Q4 for the selected tax year.

Annual gross income

£48,077.97

Annual expenses

£10,180.78

Annual estimated profit

£37,897.19

Annual CIS deducted

£6,438.33

Quarters checked: 4 Data found

Checks

✅ Quarter preview loaded successfully.
✅ Expense category totals reconcile with total expenses.
✅ Annual reconciliation loaded from Q1 + Q2 + Q3 + Q4.
✅ No blank expense descriptions found for this quarter.
✅ No negative expense values found for this quarter.
✅ No blank income customer names found for this quarter.
✅ No blank income company names found for this quarter.
✅ No CIS deductions found without a matching paid income value.
ℹ CIS tax deducted is shown as local-only and is not included in the HMRC-ready quarterly JSON.

Provisional HMRC Category Mapping

This mapping is for review only. It shows how Ashanti categories may map to HMRC self-employment fields. Items marked for accountant review should be checked before any HMRC submission work.

Ashanti source	Current category	Possible HMRC field	Review	Notes
PaidValue	`grossIncome`	`turnover`	OK	Paid diary income received. Used as business turnover in the local preview.
Screwfix	`costOfGoodsBought`	`costOfGoods`	OK	Materials and goods used for customer work.
Wickes	`costOfGoodsBought`	`costOfGoods`	OK	Materials and goods used for customer work.
ToolStation	`costOfGoodsBought`	`costOfGoods`	OK	Materials and goods used for customer work.
Building	`costOfGoodsBought`	`costOfGoods`	OK	General building materials used for customer work.
Cheshires	`costOfGoodsBought`	`costOfGoods`	OK	Supplier/materials column. Confirm supplier meaning if needed.
Van	`motorExpenses`	`carVanTravelExpenses`	OK	Van and vehicle-related business costs.
Fuel	`motorExpenses`	`carVanTravelExpenses`	OK	Business fuel and travel-related vehicle costs.
Tools	`repairsAndMaintenance`	`maintenanceCosts`	Review	Currently used for tools and small equipment. Accountant should confirm whether these belong under maintenanceCosts, costOfGoods, otherExpenses, or capital treatment depending on item/value.
Office	`officeExpenses`	`adminCosts`	OK	Office/admin costs.
Phone	`telephone`	`adminCosts`	OK	Phone/admin costs.
Insurance	`insurance`	`otherExpenses`	Review	Needs accountant review. Could depend on what type of insurance this represents.
Clothing	`clothing`	`otherExpenses`	Review	Needs accountant review. Work clothing/PPE treatment can depend on the type of clothing.
TaxSource	`cisTaxDeducted`	`Not part of quarterly expense mapping`	Review	CIS tax deducted is kept local-only in the quarterly preview. It should be handled separately at finalisation/year-end stage.

Official HMRC Field Reference

This is a reference list of HMRC self-employment fields relevant to quarterly/cumulative reporting. It is separate from Ashanti’s local preview and provisional mapping.

Section	HMRC field	Meaning	Relevant	Review	Ashanti likely source	Notes
Income	`turnover`	Takings, fees, sales or money earned by the business.	Yes	OK	diary.PaidValue	This is likely the main income figure from paid diary records.
Income	`other`	Other business income not included in turnover.	No	Review		No current Ashanti source identified. Keep as zero unless accountant identifies another income source.
Income	`taxTakenOffTradingIncome`	Tax taken off trading income, apart from CIS deductions.	No	Review	diary.TaxSource	Do not assume this is Wickes/CIS. HMRC wording excludes CIS deductions, so Ashanti CIS should remain local-only for now.
Expenses	`costOfGoods`	Goods bought for resale or goods used.	Yes	OK	Screwfix, Wickes, ToolStation, Building, Cheshires	Likely maps to materials and goods used on customer jobs.
Expenses	`paymentsToSubcontractors`	Payments made to subcontractors.	Yes	Review	Possibly some costOfGoodsBought rows such as tiling/plumbing invoices	Current Ashanti data may mix subcontractor invoices into materials/supplier columns. Accountant should review whether these need separating.
Expenses	`wagesAndStaffCosts`	Wages, salaries and other staff costs.	No	OK		No current staff/wages source identified.
Expenses	`carVanTravelExpenses`	Car, van and travel expenses.	Yes	OK	Van, Fuel	Likely maps to current motorExpenses category. Avoid double-counting simplified mileage if actual van/fuel costs are claimed.
Expenses	`premisesRunningCosts`	Rent, rates, power and insurance costs for business premises.	No	Review	Possibly Insurance, depending on type	Only relevant if Ashanti insurance relates to business premises. Needs accountant review.
Expenses	`maintenanceCosts`	Repairs and renewals of property and equipment.	Yes	Review	Tools	Current Tools column may include small tools, blades, laser levels and equipment. Confirm whether these belong here, costOfGoods, otherExpenses, or capital treatment.
Expenses	`adminCosts`	Phone, fax, stationery and other office costs.	Yes	OK	Office, Phone	Likely maps well to current officeExpenses and telephone categories.
Expenses	`businessEntertainmentCosts`	Business entertainment costs.	No	OK		No current Ashanti source identified.
Expenses	`advertisingCosts`	Advertising and business marketing costs.	No	Review		No current Ashanti category, but may be useful later if advertising costs are recorded.
Expenses	`interestOnBankOtherLoans`	Interest on bank and other business loans.	No	OK		No current Ashanti source identified.
Expenses	`financeCharges`	Bank, credit card and other finance charges.	No	Review	Possibly diary.Fees if those are finance/admin charges	Do not map automatically. Your Fees field needs accountant review before treating it as finance charges or admin.
Expenses	`irrecoverableDebts`	Debts included in turnover that cannot be recovered.	No	OK		No current Ashanti bad-debt workflow identified.
Expenses	`professionalFees`	Accountancy, legal and other professional fees.	No	Review		Could be added later if accountant/software/legal fees are tracked separately.
Expenses	`depreciation`	Depreciation and loss/profit on sale of assets.	No	Review		Usually adjusted for tax/accounting treatment. Do not map tools or van purchase here without accountant advice.
Expenses	`otherExpenses`	Other allowable business expenses not included elsewhere.	Yes	Review	Insurance, Clothing	Possible fallback for insurance/clothing depending on accountant review.

Local JSON Preview

This is a local Ashanti preview only. It is not yet the final HMRC API submission payload.

{
  "taxYear": "2025-26",
  "period": {
    "name": "Q1 6 Apr-5 Jul",
    "startDate": "2025-04-06",
    "endDate": "2025-07-05"
  },
  "hmrcReady": {
    "income": {
      "grossIncome": 9941.67
    },
    "expenses": {
      "clothing": 64.99,
      "costOfGoodsBought": 1922.28,
      "motorExpenses": 785.07,
      "repairsAndMaintenance": 539.56
    }
  },
  "localOnly": {
    "totalExpenses": 3311.90,
    "fees": 0.00,
    "cisTaxDeducted": 1610.33,
    "estimatedBusinessProfit": 6629.77
  }
}